What Can Your AI Employee Do?
Real use cases from real Australian businesses. Your AI Employee is not a chatbot; it connects to your systems and takes action.
This Is Not ChatGPT. This Is Not a Chatbot.
ChatGPT gives you suggestions. Your AI Employee takes action. It connects to your Xero, your email, your LinkedIn, your WordPress. It creates professional PDFs, DOCX reports, and XLSX spreadsheets that rival anything a human assistant would produce. The quality of documents, proposals, and financial reports will genuinely surprise you.
Executive Assistant
Included in base plan
The core of your AI Employee. These capabilities come standard with every deployment.
Email Triage and Drafting
Reads your inbox, categorises messages by priority, drafts professional replies in your tone, and flags urgent items for your attention.
Document Creation
Creates proposals, reports, letters, and presentations in PDF, DOCX, XLSX, and PPTX. The quality of reports and documents will genuinely surprise you; polished, professional output that rivals what a skilled EA would produce. Tailored to your branding.
Calendar and Scheduling
Manages your calendar, schedules meetings, sends reminders, and handles rescheduling. Works with your existing calendar system.
Daily Business Summaries
Sends you a morning briefing via Telegram with key emails, upcoming meetings, overdue tasks, and important updates across all your systems.
Meeting Prep and Follow-Up
Prepares briefing notes before meetings with client background, recent correspondence, and key talking points. Drafts follow-up emails after.
Research and Competitor Analysis
Researches competitors, market trends, and industry news. Compiles findings into structured reports with actionable insights.
Client Communication Management
Manages client communications across email, tracks response times, ensures nothing falls through the cracks, and maintains your professional tone.
Meeting Transcription and Action Items
REALTranscribes meetings via Deepgram, extracts action items, and drafts follow-up emails. Real example: full meeting transcription with structured action list in one session.
Voice-Driven Workflows
Dictate tasks via Telegram voice messages. Your AI Employee transcribes, understands context, and acts. Hands-free operation for when you are on site, in the car, or between meetings.
Proposal and Pitch Deck Generation
REALResearches prospects, then generates branded 5-8 page sales proposals and pitch decks from a single prompt. Real example: prospect research and a polished 5-page branded proposal in one session.
Finance & Bookkeeping
Finance Skills add-on
Real results from deployed AI Employees. These are tasks performed in actual client sessions.
Xero Health Check
Runs a comprehensive health check across all your Xero accounts. Flags overdue invoices, unreconciled transactions, and missing data.
Invoice Creation and Sending
Creates invoices in Xero with the correct line items, tax codes, and contact details. Sends them directly to your clients via email.
Payment Tracking and Chasing
REALTracks overdue invoices and sends professional payment reminders. Real example: chased an $11,000 overdue invoice with a single prompt.
Bank Reconciliation
Assists with bank reconciliation in Xero. Matches transactions, categorises expenses, and flags items that need your review.
Bill Processing and Approval
REALAnalyses, cleans up, and processes bills. Real example: cleaned up 4 draft bills and processed 3 supplier bills in one session.
GST/BAS Preparation Support
Categorises expenses for GST, generates reports for BAS preparation, and ensures your books are organised for tax compliance.
Financial Reporting
Generates Profit and Loss statements, balance sheets, aged receivables reports, and cash flow summaries on demand from Xero data.
Cash Flow Monitoring
Monitors your cash position across bank accounts and alerts you to upcoming payments, low balances, or unusual transactions.
Expense Audit and GST Verification
REALCross-checks every transaction against your chart of accounts and GST rules. Real example: caught 20 miscategorised expenses and $142 in incorrect GST claims that a professional bookkeeper missed. Read the case study.
Automated Receipt Matching and Attachment
REALSearches your email for invoices and receipts, matches them to bank transactions by vendor and amount, generates PDF receipts from email content, and attaches them to Xero. Real example: found and attached 38 missing receipts in one session. Read the case study.
Wise Banking Integration
Connects to Wise for international payments. Check balances, view transactions, and manage multi-currency accounts alongside Xero.
Receipt Sending
REALMarks invoices as paid and sends receipts to customers. Real example: marked a $1,375 invoice as paid and emailed the receipt automatically.
Are you an accountant or bookkeeper?
We have a dedicated page with 25+ use cases built specifically for Australian accounting firms.
Marketing & Content
Marketing Skills add-on
Content creation and publishing capabilities used by real deployed AI Employees every week.
Blog Post Creation
REALWrites SEO-optimised blog posts and publishes them directly to WordPress. Real example: 3 blog posts per week, published automatically.
LinkedIn Post Creation
Creates engaging LinkedIn posts in your voice, with relevant hashtags and calls to action. Publishes directly to your profile.
Twitter/X Content Publishing
Drafts and publishes tweets and threads. Maintains your brand voice and engages with trending topics in your industry.
SEO-Optimised Content
Writes content with proper heading structure, meta descriptions, keyword placement, and internal linking. Built for search engines and readers.
AI Image Generation
Generates custom images for blog posts and social media using Google Gemini AI. No stock photos needed.
Content Calendar and Strategy
Plans your content calendar, suggests topics based on industry trends, and maintains a consistent publishing schedule across all channels.
Email Newsletter Drafting
Drafts email newsletters with engaging subject lines, structured content, and clear calls to action. Ready for your review and send.
Brand Voice Consistency
Learns your brand voice, tone, and style. Every piece of content sounds like you wrote it, whether it is a blog post, email, or social update.
Video Ad Production (Meta Reels)
REALCreates 15-20 second vertical video ads for Meta and Instagram. Real example: produced 6 ad creatives (3 stills and 3 videos) with competitor analysis and Meta 20% text rule compliance in one session.
Website Creation and Deployment
REALBuilds full MVP websites and deploys them live. Real example: built complete websites for a mortgage broker and a CFO consulting firm, deployed to Cloudflare Pages with iterative UX refinement.
YouTube Video Production
REALFull video production from slide creation through AI narration to final assembly. Real example: a 7-minute video produced from scratch, with slides, ElevenLabs voiceover, and professional editing.
Research & Analysis
Included in base plan
Your AI Employee can search the web, analyse documents, and compile research into structured reports.
Market Research
Competitor intelligence, market sizing, and opportunity analysis compiled into actionable reports.
Industry Trend Analysis
Monitors your industry for emerging trends, regulatory changes, and opportunities you should know about.
Compliance Updates
Tracks regulatory and compliance updates relevant to your industry. Summarises changes and their impact on your business.
Client Background Research
Researches prospective clients before meetings. Company background, recent news, key personnel, and conversation starters.
Data Analysis
Analyses data from spreadsheets, CSVs, and documents. Finds patterns, creates summaries, and presents insights clearly.
Report Generation
Creates structured reports with charts, tables, and executive summaries. Exports to PDF or other formats as needed.
Communication
Multi-channel outreach capabilities
Reach clients and leads through phone, SMS, email, and CRM, all managed by your AI Employee.
AI Voice Receptionist
REALAI phone bot that answers calls in a cloned voice. Real example: a sports medicine clinic uses a voice AI receptionist built with Pipecat, Twilio, Deepgram, and ElevenLabs to handle patient enquiries.
Outbound AI Phone Calls
Makes outbound phone calls for lead qualification, appointment booking, and follow-ups using Twilio and ElevenLabs AI voice technology.
SMS Sending
Sends SMS messages for appointment reminders, payment follow-ups, and quick client communications.
Email Campaigns
Drafts and sends targeted email campaigns. Personalises each message based on recipient data from your CRM.
Appointment Booking
Books appointments via phone calls or email. Checks availability, confirms details, and sends calendar invites automatically.
Voicemail Management
Transcribes voicemail messages, summarises the key points, and suggests appropriate follow-up actions.
HubSpot CRM Integration
Manages contacts, tracks deals, updates pipelines, and logs all interactions in HubSpot automatically. Your CRM stays current without manual entry.
Sales & CRM
Pipeline management and reporting
Automate your sales reporting, manage your pipeline, and generate proposals without manual data entry.
Automated Sales Pipeline Reporting
REALPulls data from Monday.com, generates weekly branded pipeline reports with colour-coded KPIs, and delivers them by email. Real example: weekly reports delivered automatically every Saturday for 6+ clients.
Large-Scale Data Transformation
REALTransforms thousands of records between systems. Real example: 16,411 product records transformed from Jim2 ERP to Shopify format with variant extraction and category mapping.
Built-in Lightweight CRM
Track leads, pipeline stages, and client interactions without external CRM software. Real example: a startup built a 63-lead, 8-stage pipeline in one session using the built-in database.
HubSpot CRM Integration
Manages contacts, tracks deals, updates pipelines, and logs all interactions in HubSpot automatically. Your CRM stays current without manual entry.
Industry Solutions
Vertical-specific capabilities
Deep vertical expertise built from real deployments. Your AI Employee learns the specifics of your industry.
Construction and Property Development
Tender Preparation and Costing
REALAnalyses benchmark projects, applies cost escalation using ABS and CoreLogic data, and generates branded preliminary cost assessments. Real example: a $2.4M tender with evidence-based pricing and negotiation strategy.
Quantity Takeoffs from Drawings
REALAnalyses architectural drawings, extracts dimensions, and creates cost breakdown spreadsheets with formulas. Real example: 20 endorsed drawings analysed, 118-formula spreadsheet created, $140K underbudget identified.
Variation Order Management
REALDocuments variation scope with area calculations, photo evidence, and branded PDFs. Delivers to clients via email. Real example: managed 8+ variations with full documentation.
Construction Dispute Resolution
REALReviews inspection reports, compiles email evidence timelines, and drafts professional dispute correspondence. Real example: reviewed an 82-page defect inspection report and compiled a full evidence timeline.
Investment Memoranda and Brochures
Professional 8-9 page branded investor documents with financial projections, pie charts, and market analysis. Ready for distribution to investors and stakeholders.
Deal Sourcing and Feasibility
Analyses property permit pathways, planning approvals, development feasibility, and site acquisition costs. Compiles findings into structured reports.
Retail and E-Commerce
Shopify Store Management
Product data transformation, inventory management, and catalogue updates. Integrates with existing ERP systems to keep your store in sync.
Lightspeed X-Series POS
Full integration with Lightspeed X-Series (formerly Vend). Manages products, sales, customers, inventory, consignments, suppliers, and promotions.
Healthcare & Medical Practice
Custom Skills for medical professionals
Real capabilities deployed for an Australian sports medicine practice. Built with healthcare-grade security from day one.
AI Voice Receptionist
HealthcarePhone bot with a cloned doctor's voice handles patient enquiries, appointment requests, and general information. Built with Pipecat, Twilio, Deepgram, and ElevenLabs.
Automated Patient Registration
HealthcareReads referral emails, extracts patient details, and creates patient records automatically via browser automation. No manual data entry required.
Secure Email with Virus Scanning
Office 365 email integration with ClamAV virus scanning on all attachments. Healthcare-grade protection for patient correspondence.
Patient Data Protection
Patient data stays on the local server. Medicare data protection policies enforced. Dry-run-first policy ensures no action is taken without verification.
The Power of Custom Skills
Your AI Employee is not limited to pre-built capabilities. You can train it to learn entirely new skills specific to your business.
How It Works
- The built-in Skill Creator guides you through teaching your AI Employee a new workflow
- Describe what you need in plain English. No coding, no technical setup.
- Test the skill interactively until it works exactly the way you want
- Once mature, schedule it to run automatically on a daily, weekly, or custom cadence
Real Custom Skills in Production
- Patient registration from referral emails: reads incoming referrals, extracts patient details, creates records via browser automation
- Monday.com sales reports: pulls sales data from Monday.com API, generates weekly pipeline reports for a consulting firm
- Property inspection reports: processes inspection data into formatted professional reports in minutes
- Enterprise data protection policies: accounting firm with 18 skills, structured risk controls, and never-share-files-publicly rules
"Your AI Employee learns YOUR business, YOUR processes, YOUR clients."
Security & Control
Your AI Employee works within the boundaries you set. You decide what it can and cannot do.
Conservative Security Mode
Add extra safety guardrails to your AI Employee. Real policies from deployed clients:
- "Never send emails without my approval"
- "Always confirm before making payments"
- "Never use public file sharing services" (Accounting Firm)
- "Patient data stays on local server only" (Medical Practice)
- "Structured risk explanation format for all data operations" (Accounting Firm)
- "Dry-run-first policy: verify before executing" (Medical Practice)
Enterprise-Grade Infrastructure
Built for Australian businesses with Australian data sovereignty in mind.
- Dedicated cloud instance (not shared infrastructure)
- Data stays in Australia (Sydney AWS region)
- Enterprise-grade encryption at rest and in transit
- Australian privacy law compliance
- Each AI Employee isolated on its own server
Real Results from Real Deployments
"One conversation: full week of bookkeeping caught up"
Xero health check, invoices marked paid, bills processed, payment reminders sent. All in a single session.
"3 blog posts per week, published automatically"
SEO-optimised articles written and published to WordPress with featured images, every week, without manual intervention.
"AI receptionist answers calls in the doctor's own voice"
Sports medicine clinic with voice AI phone bot, automated patient registration from referrals, and healthcare-grade security with 14 custom skills.
"Zero missed payment reminders"
Every overdue invoice tracked and followed up. Including an $11,000 invoice that had been sitting unpaid.
"19 skills: Monday.com, Wise, Xero, and Office 365 all connected"
Business process consultant with automated sales reports from Monday.com, international banking via Wise, and full Xero bookkeeping integration.
"18 skills with enterprise security: data protection policies built in"
Accounting firm running Xero, email, social media, document generation, and phone calls, all with structured data protection rules and risk controls.
Integrations
All integrations included. No per-integration fees.
Xero
Accounting
Wise
Banking
WordPress
CMS
Social
Twitter/X
Social
Gmail
Office 365
Telegram
Messaging
HubSpot
CRM
Twilio
Phone
Deepgram
Transcription
Google Gemini
Image Gen
Monday.com
Project Mgmt
Pipecat
Voice AI
Cloudflare
Infrastructure
Stripe
Payments
ElevenLabs
Voice Clone
How Skills Grow With Your Business
Start with AI Executive Assistant
Email, documents, research, scheduling, and daily summaries. Custom pricing available.
Add Finance Skills
Xero bookkeeping, invoicing, bank reconciliation, GST/BAS prep. Available as an add-on.
Add Marketing Skills
Blog posts, LinkedIn content, social media, SEO-optimised writing. Available as an add-on.
Create Custom Skills
Teach your AI Employee your unique workflows using the built-in Skill Creator. No coding required.
Schedule Mature Skills
Once tested and reliable, schedule skills to run autonomously. Daily bookkeeping checks, weekly blog posts, monthly reports.
See Your AI Employee in Action
Book a demo or get in touch. Your AI Employee can be deployed within 24 hours.
Frequently Asked Questions
Can I create my own custom skills?
Yes. Your AI Employee includes a built-in Skill Creator that guides you through the process. Describe what you need in plain English, test it interactively, and deploy it. No coding required.
Can skills run automatically?
Yes. Once a skill is mature and tested, you can schedule it to run autonomously on a daily, weekly, or custom cadence. For example, a daily Xero health check or a weekly blog post can run without your input.
What security controls can I add?
Enable Conservative Security Mode to add approval workflows. Examples: require your sign-off before sending emails, confirm before making payments, or restrict financial data to read-only access.
How many integrations are included?
All integrations are included at no extra cost. The base plan includes email, Telegram, and calendar integrations. Skill add-ons unlock more: Finance adds Xero and Wise, Marketing adds WordPress, LinkedIn, and Twitter/X.
Can my team access the AI Employee?
Yes. Every plan includes Telegram group access where your team can interact with the AI Employee using @mentions. You also get a private Telegram bot for direct one-on-one access and a web dashboard.
How long does setup take?
Your AI Employee is deployed within 24 hours of sign-up. We handle the configuration, connect your systems with your permission, and have it ready to work the next business day.
Explore AI Employee Skills
AI Executive Assistant
Handles email, documents, research, scheduling, and more. Custom pricing available.
Finance Skills (Xero)
Add Xero bookkeeping, invoicing, bank reconciliation, and GST/BAS prep as an add-on.
Marketing Skills
Add WordPress publishing, LinkedIn posts, Google Ads, and content creation as an add-on.
For Accountants
25+ use cases built specifically for Australian accounting firms and bookkeepers. Xero, BAS, GST, and more.